PREPARE FOR
OVERNIGHT
EDUCATIONAL
FIELD TRIPS

One of the best ways to prepare your child for our Educational Field Trips is to talk about what to expect, and to involve them in the process of getting ready.  Pack for their Educational Field Trips with your child, (not for them) so they know what has been packed and where to find it. Mark all clothing and belongings with their name. Place their name on all of their items with a permanent marker. We will not be responsible for lost or damaged clothing or belongings.

Bring enough clothing to last a week. Laundry is done only for those who pay for laundry service.  We will be using Gain Washing Powder on Cold Setting and drying their clothes. All others will be sent home with their dirty clothes tied up in a trash bag.

If they wear glasses, send a backup pair if you have them. 

 

 

Do Not Bring

  • Cell phones or Wi-Fi devices, if they are found to be in possession of a Cell phones or Wi-Fi devices it will be confiscated and the child will be dismissed immediately.

  • Money, each child instead will need prepaid gift cards that can be used as a credit card to pay for their personal purchases.  

  • No food, drink mix, candy or gum allowed. Water is the ONLY food item allowed. 

  • Radios

  • Electronic devices of any kind

  • Skateboards

  • Rollerblades

  • Valuables

  • Knives or anything that can be used for a weapon. 

  • Please think about any nice clothing or shoes you pack – they can be worn pretty hard, and often do not look the same at the end of the session.

Homesickness:

Homesickness is a normal part of being away on our Educational Field Trips. Most experience homesick feelings the first few days until they learn the routine and feel comfortable and then it lessens as the session moves forward and they adjust. 

 

There are several things you can do to help your child avoid homesickness:

Prepare letter writing materials with them so they know where their materials are, and how to write a letter home.

Provide some practice time away from home. Going away for one  week is a long time for a child who has never been away from home without a parent. Provide opportunities for your child to be away from home for one or two nights with friends or relatives without either of you calling to check in.  Remember, you will not be communicating with your child by phone. Make sure your child understands this and is okay with it.

 

The more opportunities your child has to be away from home, the easier it becomes for both of you.

Talk with your child about homesickness. Prepare them for homesick feelings by explaining that these are normal feelings that everyone experiences and that homesick feelings go away as they become familiar and

participate in activities.

 

Share stories of your first time away from home and how you felt.  Show your confidence in their ability to have a positive experience.

Don’t make deals for early pick-ups or phone calls: If you find yourself doing this, it is a strong indication that you or your child is not ready for Educational Field Trips away from home.  

Have confidence in our ability to take care of your child: It is essential that you feel comfortable with your decision to send your child with us. Your child will sense your confidence and this will help them feel comfortable.

 

Rest assured they are important to us and we will work hard to make sure they enjoy their experience. We will contact you if your child is unhappy, and will work with you to find a solution.  We are always available for you by phone or Facebook Messenger if you have concerns about your child.

"There is a great man who makes every man feel small. But the real great man is the man who makes every man feel great."

~G.K. Chesterton

BEHAVIOR

GUIDELINES

iPLANETS ACADEMY respects the idea that not all Overnight Educational Field Trips are for all children. In spite of all the fun, it can be a little scary being away from home. It is possible it may not be the right fit for your child, so if you are having doubts, please include us in the conversation.

Here are some clear indicators that they are ready to successfully enjoy Overnight Educational Field Trips:

  • Can ask for help when needed.

  • Can follow directions in a group setting.

  • They are comfortable being outdoors in nature.

  • They have been away from home overnight at least twice before without any contact with their family.

  • They can take a shower and brush their teeth by themselves.

  • They can keep track of their personal belongings.

  • They are good at using their own equipment (i.e., water bottle, mess kit, sunscreen, etc.)

  • They can have effective interactions in group-based activities

  • Are able to meet their own personal needs (eg: able to walk distances, participate in their self-care, use the bathroom independently, advocate for themselves…)

  • They are able to have and live and cooperate in a close, community-based environment.

 

We expect all of our children to behave in a way that contributes positively to the community; the children pretty quickly learn that our guidelines help everyone have a fun and safe time. GO HERE for our guidelines.

We help all the children learn from mistakes and peacefully solve conflicts. Parents will be notified if a problem is developing with their child(ren), so we can work together to find a solution.

A child will immediately be dismissed and must be picked up within two hours if they do the following:

  • Harmful, disrespectful, unsafe or antisocial behavior

  • Physical, sexual, or mental abuse, or bullying

  • Willful destruction of iPLANETS ACADEMY or someone else property 

  • Gross misconduct

  • Possession of Cell Phone or

      Wi-Fi devices​

Depending on the offense, they may be sent home for a day, week, or the entire session.

As always,  iPLANETS ACADEMY reserves the right to send them home at their discretion  depending on the offense. 

iPLANETS ACADEMY DECISIONS ARE FINAL IN SUCH CASES AND  DUES ARE NONREFUNDABLE, NO EXCEPTIONS.

SAFETY

Safety:

Providing a fun, safe environment is our primary goal. We plan to be outdoors and we do run around all day long. Bumps, scrapes, and bug bites happen. We do our best to minimize accidents and injuries by maintaining our premises and by teaching and following established safety guidelines. All the children are taught about some of our natural hazards, including scorpions, snakes, and insects, and are instructed what to do.  They are encouraged to put on sunblock a minimum of twice a day. Please instruct your child in how to use sunblock and insect repellent; and be sure to pack these items (please no aerosol cans). 

With active, outdoor activities and communal living, they sometimes become injured or sick. In this case we shall separate them and you will be called to pick them up within two hours. Unfortunately, no refunds will be given if this should happen. If there is a serious injury or illness iPLANETS ACADEMY will provide first aid and symptom relief as best we can. Please understand that we are not a doctor’s office. We will do our best to contact a parent or guardian at the emergency numbers provided in a timely fashion, but our first priority will be to transport them to a nearby hospital or medical clinic to ensure they are okay. We will act in the best interest of your child until you can arrive or provide instruction over the phone. We will expect you or your emergency contact to meet us at the hospital within a hour to pick up your child and collect their personal belongings when we are able to give them to you.

No one will be allowed to return until they have been home and symptom free for at least 72 hours and have received a clearance form detailing instructions from a Doctor ONLY

HEALTH

Every parent/legal guardian warrants that their child is physically fit and able to participate in all Summertime Learning events and activities.

Here are just SOME examples of conditions for which we would expect a child to be picked up:

  • Fever over 101.5°

  • Unable to participate in activities for a full day due to sickness or injury

  • In need of specialized care or to visit a specialist

  • Any contagious or infectious condition

  • Illness or sickness that is making their experience miserable or causing him/her distress

  • Lice or bed bugs

  • Bedwetting

 

You are expected to check your child(ren) for head lice and his/her belongings for bed bugs. No child shall be admitted if they have scabies or lice. There will be no refunds in this case. We also need to know if your child has been sick within the last 24 hours or has been in contact with any communicable diseases.

 

All medications must be given to us upon check-in.  No medication is to be left with a child. If your child has an inhaler or epi-pen that they are accustomed to carrying with them, please contact

iPLANETS ACADEMY prior to enrolling. 

 

All prescriptions must come in the original container with the child’s name, drug name, and instructions. If you no longer have the original box or bottle, your pharmacy will reprint the slip for you.

We will not deviate from the listed instructions of the prescriber, this includes dosage, timing, etc.  While we agree that kids are sometimes able to monitor their own healthcare needs, we will not follow instructions such as: “She knows when she needs her medicine and how much to take.” if it conflicts with the instructions from the prescriber.

Our infirmary supplies over-the-counter medicine for headaches, stomach aches, allergies, etc. If your child takes a daily antihistamine please bring a supply for your child’s session to Check-In, in the original packaging.   Please double-check that all allergies are listed on the health form.

We do our best to accommodate everyone medication needs, but we generally have a set medication administration time.  They are before each meal and at bedtime.  GO HERE to see our scheduled meal times.  

 

Make sure you go over your child’s medication schedule with us and them prior to coming with us, it will make their experience that much easier.  Please contact

iPLANETS ACADEMY prior to go over special medication considerations before enrolling and only send medically necessary medications to be used by them.

Your participation agreement includes a release to allow us to communicate health care information to you via Facebook Messenger, E-Mail, Text and Voicemail.  This policy is in place to allow more efficient communication between busy parents, and iPLANETS ACADEMY

 

Medical bills for doctor visits, emergency hospital care, and prescriptions for routine treatments are the responsibility of each family.  All families must have an insurance card on file before dropping off their child(ren). It is the responsibility of each family to seek reimbursement from their private insurer.

 

You are required to enroll at least  48 Hours before we are scheduled to leave on an Educational Field Trip, so your membership form can be reviewed. We will not assume care of your child  without this and adequate time before-hand to review his or her health history. 

iPLANETS ACADEMY requires all  children to be immunized who are enrolling to become a member. 

MEDICAL BILLS

HEALTH HISTORY

"I have a dream that my four little children will one day live in a nation where they will not be judged by the color of their skin, but by the content of their character. "

~Martin Luther King, Aug 28, 1963

Doing S.T.R.E.A.M.S at iPlanets Academy

SCIENCE 

EXPERIMENTS

SUMMERTIME LEARNING

iPLANETS ACADEMY is a year round hybrid homeschool. Our Summertime Learning and Educational Field Trips are combined. 

Summertime Learning at iPLANETS ACADEMY offers indoor and outdoor activities, plus opportunities for fun, friendships, and exploration. Our programs encourage their growing ability to make choices, work with others, and assume responsibilities.

i
PLANETS ACADEMY works collaboratively to develop a fun curriculum that takes advantage of all that the summer offers. We use playgrounds, the surrounding communities, special visitors, and Educational Field Trips as an extension of our Summertime Learning; helping children to discover science, explore nature, and engage in the creative arts, while learning about the vast opportunities in the world around them.

Enrollment in our Summertime Learning is limited and not all children are accepted to become members. It is open to those who are 7 years old to 11 years old ONLY and they must be at least 48' inches tall. Please respect our age limits when registering. We sincerely appreciate your interest in your children attending, and we would love to have them when the time is right. We hold to this age range, due to the curriculum taught and so that we are able to provide activities that are developmentally appropriate for them. Thank you for your understanding!

 

Our Summertime Learning is scheduled from:

June 1, 2022-September 3, 2022.

Our Daily Summertime Learning Schedules are:

              Tuesday-Saturday             

10:30 AM-6:30 PM

Pickup time is 6:15 PM. *Picking up after 6:31 PM 2 times in a rolling month will be automatically charged a $28 late fee. * Depending on Educational Field Trips Planned, some days may be extended beyond

6:30 PM. You will be informed of those days. 

NON-REFUNDABLE/NON-TRANSFERABLE Summertime Learning Enrollment Membership Dues Per Child for Summertime Learning Session. Summertime Learning Session is anytime from

June 1, 2022-September 3, 2022:

                                  $360

Summertime Learning Weekly Membership Dues :   

 $360 weekly

Summertime Learning Boarding Membership Dues :  

 $600 weekly

 

The Weekly Membership Dues covers their Accommodations, Transportation, Learning, and Supervision. All children will be required to pay additional fees for their out of town Educational Field Trips. Any child unable to pay for their out of town Educational Field Trips will not be able to attend during that weekly session. Boarding includes meals and snacks, but the other children must purchase their own Meals and Snacks by GO HERE . They will also need Six Flags and Epic Water Park Seasonal Pass.

Parents can help to prevent the dreaded academic “Summer slide” through our inclusion of science experiments, strategy activities, and reading challenges. During the Summertime Learning we will have a safe, fun, and stimulating program designed to enrich and strengthen your child's learning abilities to discover their hidden talents and spark their creativity.

Participants will develop self-esteem, independence, and, social skills through highly active indoor and outdoor play, cooperative games, fitness, free choice activities, water activities, adventure, hands-on experience in nature, creative activities that emphasize self-expression, crazy explorations, problem-solving, imagination, and mindfulness as a means of engaging with ourselves, each other, our planet, and the world around us!

 

Before the Summer ends, we will give your child the opportunity to build their confidence and spirit while making lasting meaningful friendships. 

PLEASE NOTE:

 

No credits, discounts, or refunds will be given for unused, sick, or vacation days. Please note we will be closed on the days we are traveling out of town. If your child has not returned within 4 days they will be dropped and terminated and must pay their annual Membership Dues again in order to return. Their spot is not guaranteed in this case and can be filled. 

You will receive your confirmation and instructions through Facebook Messenger. Your child is not officially enrolled as a member until this has been done. 

“Above all, children need our unconditional love — whether they succeed or make mistakes; when life is easy and when life is tough.”

~Barack Obama, 2011

There will be 4 times where we will schedule out of town Educational Field Trips located in Texas. We will attempt to visit each place below during our trip as long as the weather permits. All of these trips will be scheduled to leave on Thursday at 5 AM and then leave the site on Sun at 5 AM to return.  Dates are TBD. Please understand, any child who is more than 15 minutes late will not be able to attend. NO REFUNDS, NO EXCEPTIONS so please plan accordingly.  Every child is responsible for their own fees below for these outings. (food and souvenirs are not included) 

We have four traveling trips and we will be attending up to 6 of the following places. Dates TBD:

 

1.

Texas Capitol 

 

Bullock Texas State History Museum 

BookPeople 

Thinkery 

Inner Space Cavern 

Jourdan-Bachman Pioneer Farms 

Big Top Candy Shop 

Kalahari Resorts and Conventions 

Tom Foolerys Adventure Park 

Typhoon Texas 

 

Art Car Museum

3 1/2 days=$500.00

2.

San Antonio Aquarium

San Antonio Zoological Gardens 

LEGOLAND® Discovery Center

The DoSeum

Natural Bridge Caverns 

Sea World 

Six Flags Fiesta Texas

Natural Bridge Wildlife Ranch

Science Mill 

3 1/2 days=$500.00

 

3

Children's Museum of Houston 

Houston Museum of Natural Science 

The Health Museum 

 Space Center Houston 

Houston Zoo 

Splashtown 

 Kemah Boardwalk 

 Houston Area Live Steamers 

Speedy's Fast Track 

 Schlitterbahn Water Park

 

Typhoon Texas 

 Old McDonalds Farm 

 

3 1/2 days=$500.00

4. 

Natural Bridge Wildlife Ranch

Witte Museum 

Morgan's Wonderland

Aquatica San Antonio 

Ripley’s Believe It or Not 

Splashtown San Antonio 

Graff 7A Ranch / South Texas Maize 

3 1/2 days=$500.00

*These fees do not include monies for your child(ren) to purchase souvenirs or extras.

If your child uses sunscreen then parents and/or guardians are required to fill out a sunscreen authorization form that is within the membership enrollment forms, this will give them permission to apply sunscreen. Sunscreen must be applied at least 2 times previously to ensure they are not allergic to it before you drop them off. 

​On sunny days, parents need to apply sunscreen to each of your children before leaving your home to come to iPLANETS ACADEMY.  Parents are to provide sunscreen within a zip lock bag to be kept in their cubbies for daily use. It needs to be one that doesn’t irritate their eyes with at least SPF 30 or higher and labeled with your child’s name on it.

Please check daily to make sure they have enough because we do not provide or use any sunscreen other than what you send for your child. ​Each child needs to have it applied to his/her face, torso (stomach and back), legs, arms, scalp (especially when the child has short hair), feet, ears, necks, tops of hands, etc. We also encourage extra clothing (hats, sunglasses, swim shirts, etc).

To make certain your child is suitably protected from the sun, please provide them with the following items: A sun–safe hat that protects your child’s face, neck, and ears. A legionnaire, broad-brimmed, or bucket hat is suitable. Baseball caps do not have broad brims or cover your child’s neck so they do not provide sufficient protection and would not be a suitable hat for outdoor play. Protective clothing that covers as much of your child’s skin as possible.

If your child has known skin allergies to certain sunscreens, we ask you to provide a suitable alternative to ensure they are comfortable and that you have peace of mind.

We DO NOT apply sunscreen on your child at all. NO EXCEPTIONS!

How to do CPR after a child nearly drowns
iPlanets Academy-Where to apply Sunscreen
iPlanets Academy-TIPS FOR APPLYING SUNSCREEN ON KIDS
iPlanets Academy SPF information

You agree to release iPLANETS ACADEMY from any liability from sunscreen or the lack of sunscreen application. The Permission to Administer portion in the membership form must be filled out for all those wanting to use sunscreen. ​​

If you are using a sunscreen, apply that first then put on the insect repellent.  Children may have insect repellent applied sparingly to the back of their necks, legs, and arms.

But don't apply it here: ​Avoid the hands so that repellent does not get rubbed in children’s eyes. Don't put it near the mouth, eye areas, or nose. Only use a small amount around the ears, do not apply to any irritated areas or scraped skin.

Children can re-apply it to themselves if you have filled out the  Administer Insect Repellent portion of the membership form and given them permission to do so.

In the event of an insect bite we will follow the following guidelines and information by Nemours KidsHealth:

F.Y.I.

DON'T USE COMPRESSIONS           ONLY USE CPR FOR                  DROWNING VICTIMS

iPlanets Academy Families Swimming
iPlanets Academy-Who's more likely to drown?
iPlanets Academy-Drowning Information

Any child showing evidence of ANY communicable skin disease, sore or inflamed eyes, cold, nasal or ear discharge, sunburn, blisters, cuts, bandages, have lice, or any other communicable disease shall not be able to attend or go on any swim or aquatic activities until 72 hours have passed and they have completely healed. If a child has no sunscreen or has sunburn due to not having enough sunscreen applied they will not be able to attend any Educational Field Trips until they have completely healed from it. A doctor's note may be required. NO EXCEPTIONS!

Please understand that a volunteer may act in a direct supervisory capacity for swimming and or aquatic activities. They are not allowed to enter the restroom with any child. No child is to ignore warnings from staff, volunteers, lifeguards, etc. Please walk at all times.

There is to be no running, roughhousing, foul play, or unsafe behavior. Extended periods of holding their breath or hyperventilating are not allowed. Anyone breaking these rules may lead to your child being suspended from some or all swimming and or aquatic field trips or termination of enrollment.

There will be NO REFUNDS, NO EXCEPTIONS!

Goggles and earplugs for children with eye or ear sensitivities are acceptable.

There are free lifejackets at all the water parks and the aquatic centers we use. But you are welcome to provide a U.S.Coast Guard Approved Life Vest or Jacket appropriate for their age and weight.  No other flotation devices may be used.​

iPlanets Academy-Proper Life Jackets and Life vests
iPlanets Academy-How to properly fit a life jacket
iPlanets Academy in bathing suits with b
iPlanets Academy in Takini bathing suits

ONLY properly fitting Takinis covering midriff and bottoms, or One-pieces allowed as shown below.

iPlanets Academy in Takini bathing suits

Female Summertime Learning Uniforms at iPlanets Academy-They will need a beach towel, their water bottle, and a mesh bag to carry their items in. No personal items allowed in the water including floatation devices.

Females wear their Tie Dye T-Shirt Multi Color Mardi Gras Swirls T-Shirts (pictured below) with denim black jeans, denim black jean capris, denim black jean skirts/skorts, or denim black jean shorts. Hair accessories shall be Black, Gold, or Dark Purple ONLY.

​All children with shoulder-length hair or longer must wear a swim cap or their hair must be confined in such a way that it can not catch onto something. It also must be out of their eyes so they can see clearly as well as off their ears so they can hear clearly.

The children must be able to dress/undress themselves when changing into swimwear for all water activities.

Females are allowed to wear SOLID BLACK or Space-Inspired (Have Stars, Moons, Planets, Celestial, Star Wars, Rockets, Aliens, Spaceships, Etc.) Water Shoes or Crocs ONLY to be worn into the water for Water Educational Field Trips. All ages MUST also have a pair of SOLID BLACK ONLY tennis or leather-soled pair of shoes they can wear to run, jump, and play in with SOLID BLACK ONLY crew socks to wear once we leave from water activities. Please make sure to choose the correct size and appropriate colors. 

Girls are allowed to wear SOLID BLACK or Space-Inspired (Have Stars, Moons, Planets, Celestial, Star Wars, Rockets, Aliens, Spaceships, Etc.) One Piece or Takini swimsuits ONLY. No Bikinis, thongs, or Tankinis with bare midriff showing allowed. Swimsuits with flotation inserts must be U.S. Coast Guard approved.  
The children will be able to change into swimwear for all water activities. This can be worn under their Tee or in their Mesh Bag until they are ready to participate in a water activity.

The above dress code rules applies to all Female parents and guardians as well. If there are any questions on the acceptable Summertime Learning Uniforms please ask.

iPlanets Academy Unacceptable swim attir

No trunks without shirts! See below for acceptable examples.

Boys Long Sleeve Swim Shirt-iPlanets Academy Dress Code.jpg
iPlanets Academy-Acceptable Attire: Trunks with a short sleeve swim shirt

Male Summertime Learning Uniforms at iPlanets Academy. Males wear their Tie Dye T-Shirt Multi Color Mardi Gras Swirls T-Shirts (pictured below) with denim black jeans, denim black jean shorts, or denim black jean cargo shorts.

​All children with shoulder-length hair or longer must wear a swim cap or their hair must be confined in such a way that it can not catch onto something. It also must be out of their eyes so they can see clearly as well as off their ears so they can hear clearly.

The children must be able to dress/undress themselves when changing into swimwear for all water activities.

Males are allowed to wear SOLID BLACK or Space-Inspired (Have Stars, Moons, Planets, Celestial, Star Wars, Rockets, Aliens, Spaceships, Etc.) Water Shoes or Crocs ONLY to be worn into the water for Water Educational Field Trips. All ages MUST also have a pair of SOLID BLACK ONLY tennis or leather-soled pair of shoes they can wear to run, jump, and play in with SOLID BLACK ONLY crew socks to wear once we leave from water activities. Please make sure to choose the correct size and appropriate colors. 

Males must wear SOLID BLACK or Space-Inspired (Have Stars, Moons, Planets, Celestial, Star Wars, Rockets, Aliens, Spaceships, Etc.)board or swim trunks ONLY. No bikini swimwear, jeans, street clothes, cut-offs, or other shorts allowed. They must have on a swim shirt to help protect their skin at all times. Boys may wear either a long or short sleeved swim shirt. No bikini swimwear, jeans, street clothes, cut offs or other shorts allowed.  Swimsuits with flotation inserts must be U.S. Coast Guard approved.  
The children will be able to change into swimwear for all water activities. This can be worn under their Tee or in their Mesh Bag until they are ready to participate in a water activity.

The above dress code rules applies to all Male parents and guardians as well. If there are any questions on the acceptable Summertime Learning Uniforms please ask.

iPlanets Academy Mardi Gras Swirl Tee for Summertime Learning

ESSENTIALS

They will need a beach towel, their water bottle, and a mesh bag to carry their items in. No personal items allowed in the water including floatation devices.

SUN , SUNSCREEN, SAFETY, SWIMWEAR & SWIM RULES